Coronavirus: support materials

Download practical materials including template policies, letters and a checklist, to assist their response to the new coronavirus (COVID-19).

The materials are available courtesy of HR-inform and can be adapted to suit your particular organisation or circumstances.

Emergency protocol/business continuity plan

Use this policy to set out your organisation's emergency plans. This policy covers infectious diseases procedures which will assist in responding to the global health emergency. The policy also covers fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan.

Pandemic contingency continuity plan

This policy template can be used to set out the contingency plan that should be followed in the event of an outbreak of a pandemic. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice.

Policy on controlling the risk of infectious diseases in the workplace

This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and the procedures it will follow to fulfil this responsibility.

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases

This letter template can be sent out to remind employees of their responsibility to assist the organisation in preventing the spread of infectious diseases like Covid-19.

Letter to employees setting out position on absence and pay due to coronavirus

This letter outlines to employees the steps that the organisation is taking to work against the spread of the coronavirus disease, Covid-19. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home.

Managing coronavirus checklist

This checklist goes through the key areas organisations should consider in managing and preventing the spread of the coronavirus disease Covid-19, from communicating with employees to assessing those who have returned from affected areas.